Keep employee records complete and accessible in Workday

Workday native document management solution

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Employee documents are central to many workforce processes, from contracts to onboarding to performance management.

But many organisations still rely on manual processes and disconnected systems to create, distribute and manage those documents. As volumes grow, these processes become increasingly difficult to scale.

Kainos helps organisations improve HR document by bringing document creation, management and access directly into Workday, reducing manual effort, improving governance and delivering a better experience for employees and HR teams.

A more complete employee record also gives AI agents access to richer workforce information, helping organisations get more value from AI in Workday.

Talk to us about Employee Document Management inside Workday

Common challenges of managing HR documents

Employee documents stored across multiple systems and shared drives
Manual document creation, distribution and filing processes
Inconsistent document management and governance practices
Employees and managers struggle to access documents in the flow of work
Document-heavy processes that become difficult to scale as organisations grow
Incomplete employee records that limit the value of AI and automation initiatives

Better Employee Document Management, inside Workday

Kainos Employee Document Management (EDM) extends Workday with secure document management capabilities that help organisations create, manage and store employee documents within the flow of work.

By bringing employee documents into Workday, organisations can manage document-intensive processes more efficiently, improve access to information, apply consistent controls and retention policies, and maintain more complete employee records.